Finance and Accounting Officer Position

Finance and Accounting Officer
Job Description
September 2022

Organizational Summary

The Grays Harbor Community Foundation serves as a trusted steward and service provider to philanthropists and
nonprofit organizations. The Foundation is dedicated to creating transformational community impact by inspiring
philanthropy and engaging the region. We do this by serving as a grant maker, thought leader, and catalyst for strategic
community initiatives.

Position Summary

Reporting to the Executive Director, the Finance and Accounting Officer serves as a key leadership team member and
active participant in making strategic decisions for the Foundation. The Finance and Accounting Officer ensures that
accounting and investment activities are carried out according to policies, goals and objectives established by the Board of
Directors. In addition, they are responsible for maintaining the accounting books and records of the Foundation following
generally accepted accrual accounting principles for not-for-profit organizations on the modified cash basis of accounting
and provide reports.
The Finance and Accounting Officer serves as the primary staff person for financial and bookkeeping responsibilities of
the organization including investment reconciliation and fund accounting for approximately 150 separate funds.

I. Responsibilities

Key responsibilities of the Finance and Accounting Officer include but are not limited to:

 Entering accounting and bookkeeping information into office systems
 Processing payroll
 Financial reporting
 Investment management
 Property management
 Picking up, sorting, and responding to mail and other communications
 Assist in internal and external communications efforts.
 Participates in and contributes to the efficient and effective operations of the Foundation office.
 Assist in ensuring smooth flow of all operational activities.
 Provide other assistance as needed by Executive Director and other staff.
Specific Duties and Responsibilities
 Assists Executive Director to establish and follows defined procedures and guidelines for the finance function of the
Foundation. Assists in creating procedures and guidelines if necessary.
 Maintains accurate general ledger. Entering and posting financial data and preparing financial statements reports
and fund statements on a timely basis.
 Maintains accurate accounting for the Foundation’s cash and investment accounts, including monthly reconciliations.
 Prepares checks or online bill pay for Accounts Payable, Grantees, and initiates investment account transfers to
meet operating expenses and grant payments.
 Prepares and Processes twice monthly payroll for all Foundation employees.
 Prepares monthly and quarterly Financial Statements and Reporting.
 Prepares monthly and year to date budget vs. actual reports.
 Prepares quarterly Investment Reporting for the Investment Committee.
 Prepares quarterly statements for all funds, maintains accurate fund records and monitors fund spending against
established spending policies, by fund.
 Works with the auditor on preparation of the annual audit and tax returns.
 Assists the Executive Director in preparing the Foundation’s operating, grants, and scholarship budgets.
 Prepares required legal and regulatory filings with various government agencies.
 Participates in and contributes to the efficient and effective operations of a small office.

II. Qualifications
Required Qualifications

 Bachelor’s Degree, preferably in finance or accounting;
 Minimum five years of experience in accounting and financial matters;
 Experience and excellent computer and software skills, including integrated financial software applications; spreadsheets,
databases plus an aptitude in learning customized integrated software;
 Experience working with outside auditors and financial institutions; and,
 Good oral and written communications skills particularly related to financial information and concepts.
 Experience with Excel software

Desired Qualifications
 Advanced Degree (MS/MA/MBA) in business administration, finance, or accounting;
 Certified Public Accountant or Certified Financial Professional;
 Knowledge and experience of not-for-profit accounting;
 Knowledge and experience of fund accounting;
 Knowledge and experience equity investments (stocks and bonds);
 Knowledge and experience of real estate, and timberland management; and,
 Experience with software conversions.

III. Compensation and Benefit
 Position is offered as full-time with the flexibility of part-time.
 Salary Range (DOE) — $70,000-$76,000
 Medical Insurance — $900 per month/pay-in-lieu
 Retirement Benefits — All employees are immediately eligible for participation in a Simple IRA with a
Foundation match.
 P.T.O. — 20 days with 24 days after 3 years.
 Flexible Work Schedule — by agreement with Executive Director.

Application Process:
Submit letter of interest, detailed resume and two professional references to: Search Committee via e-mail to: For further information on this position, please contact Position closes Friday, October 14 at 5pm. Grays Harbor Community Foundation is an equal opportunity employer